Ooookay … I’ve had my flatbed scanner (a Canon MP Navigator EX) for years.
Never a moment of trouble from it. Thanks, Canon!
You’d t.h.i.n.k. I’d have it all figured out by now.
But I recently stumbled across something to avoid with my scanner files.
I won’t bore you with all the details, but here’s hoping I can save you some grief.
[QW18] A scanner “Oops!” fix
Remember my 7th Step to Non-Overwhelm: “Wrangle your admin and paperwork!” article that was posted in February 2020?
It contains a section about tax time helps, including scanning files to upload to our tax preparers.
This past January, I scanned a stack of government forms, but I changed my process slightly.
Got in a hurry.
And – my fault, not Canon’s – I had to scan everything again. Sigh.
Here’s the deal
My scanner uses a two-step process:
- Saves the files to an archive within the software.
- Creates a desktop folder for that day’s files (easy access for you).
Usually, I move documents out of the desktop folder before deleting the archive.
This day I deleted the archive first. And that’s when I discovered:
The two copies … are not copies.
Desktop files vanish if you delete the archive.
It was a little thing, but …
I’m telling you this to remind us all: never make assumptions about software.
When you have a process that works, check the user manual (!) before changing it.
Thankfully, this wasn’t a huge issue for me.
But … what if I had scanned a 53-page book?!
I hope you enjoyed this Quick Win ( [QW] ). I was happy to provide it for you.
Join the Conversation
Would you please help me grab some Google love by sharing this post and commenting?
Select one of these discussion topics or bring your own. Tell us about:
- When you had a “Yikes!” moment because you got in a hurry.
- Your biggest takeaway from this post.
- A time you wasted time in your biz because you didn’t pay attention.
Please subscribe (see the box below my photo) so you won’t miss future business ideas or other Quick Win tips.
You’ll find a note – on the subscription box – about the gift you’ll receive immediately.
And I promise: NO inbox stuffing or sharing your information.
You’re welcome to EMAIL MEif you need help with today’s info.
Thanks for spending part of your day with me.
I know you’re busy, and I appreciate your time.
Let’s talk soon about getting you to non-overwhelm with your company processes.
Have a great rest of your day, and thanks again for stopping by,
KathieMini-workshops from Karen Estrin and me with our short Zoomcasts. Check ’em out for biz tech non-overwhelm!