[QW18] A scanner “Oops!” fix

by | Mar 7, 2022

[ Quick Win posts – QWs – are brief items to help non-overwhelm your day. Enjoy! ]



Ooookay … I’ve had my flatbed scanner (a Canon MP Navigator EX) for years.

Never a moment of trouble from it. Thanks, Canon!

You’d t.h.i.n.k. I’d have it all figured out by now.

But I recently stumbled across something to avoid with my scanner files.

I won’t bore you with all the details, but here’s hoping I can save you some grief.

[QW18] A scanner “Oops!” fix

Remember my 7th Step to Non-Overwhelm: “Wrangle your admin and paperwork!” article that was posted in February 2020?

It contains a section about tax time helps, including scanning files to upload to our tax preparers.

This past January, I scanned a stack of government forms, but I changed my process slightly.

Got in a hurry.

And – my fault, not Canon’s – I had to scan everything again. Sigh.

Here’s the deal

My scanner uses a two-step process:

  • Saves the files to an archive within the software.
  • Creates a desktop folder for that day’s files (easy access for you).

Usually, I move documents out of the desktop folder before deleting the archive. 

This day I deleted the archive first. And that’s when I discovered:

The two copies … are not copies.
Desktop files vanish if you delete the archive.

It was a little thing, but …

I’m telling you this to remind us all: never make assumptions about software.


When you have a process that works, check the user manual (!) before changing it. 

Thankfully, this wasn’t a huge issue for me.

This time.

But … what if I had scanned a 53-page book?!


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Kathie York, CSQE
Queen of Non-Overwhelm
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